We help Polish companies working in Germany compile documents requested by the Finanzamt, prepare construction-site schedules and assemble information for the response. We track agreed deadlines. Individual tax assessments and any required representation are provided by an appropriately authorised partner.
From the authority’s letter to an organised set of records
We start with the request, the period it covers and the response deadline. We gather information about your activities in Germany, contracts, workplaces and company organisation.
Together with you and the authorised partner, we establish which information and documents are needed. The scope depends on the case and the authority’s request; the same document list does not apply to every company.
Construction-site schedules and actual work periods
We help prepare construction-site schedules covering the project and site address, client, work performed and actual start and end dates. Where relevant to the case, we also record interruptions, changes and related contracts.
We organise this information from the available records and clarify missing or inconsistent details with you. The authorised partner assesses its tax significance.
Contracts, invoices and employee records
Depending on the case, we assemble contracts and orders, invoices, records of work completed and information about employee postings and work periods. Details of business premises or where company decisions are made may also be needed.
We link the documents to the relevant projects and periods so the actual activity can be followed. We identify missing information and agree what needs to be supplied.
Ongoing support after the first response
We help organise further correspondence, follow-up information, documents and agreed deadlines. If construction sites, contracts or the way the company operates change, we update the records within the agreed service.
Deadlines depend on the particular procedure, applicable obligations and any requests from the authority. Tax-liability assessments, advice and representation are provided by the authorised partner; Optima Prime coordinates documents, communication and administrative support.
How we help
- Organising Finanzamt letters and requested follow-up information
- Construction-site schedules: addresses, clients, work periods and interruptions
- Linking contracts, orders and invoices to projects
- Gathering relevant posting and employment information
- Handing over information to an authorised partner for tax assessment
- Ongoing organisation of correspondence, records and agreed deadlines
Describe the Finanzamt request and the records you have. We will agree support with construction-site schedules and follow-up administration.