BUSINESS SERVICES IN POLAND AND ABROAD

Company formation and support. Poland and Germany.

We help Polish entrepreneurs start and run activities in Germany, and international businesses enter Poland. From Kołobrzeg, we coordinate documents, registrations, Polish bookkeeping and ongoing administration. In Germany, we work with Bürooptima GmbH in Berlin.

Enquire about business support

Company formation and administration in Poland and abroad.

We establish the country, activities, business structure and services required. We then agree company formation and administrative support.

FROM POLAND, ABROAD

Polish companies operating abroad.

We help Polish entrepreneurs prepare for a new market. In Germany, we work with Bürooptima GmbH in Berlin, from setting up through to ongoing business support.

  • Assistance with setting up a sole proprietorship in Germany
  • Support with company formation and the associated paperwork
  • Registrations, employee documentation and official correspondence
  • Ongoing support once your business is operating

For other countries, available services and scope are agreed individually.

FROM ABROAD, TO POLAND

Company formation and administration in Poland.

We support businesses and individuals planning to operate, work or live in Poland. Our team in Kołobrzeg helps you organise the practical steps locally.

  • Preparation for starting a business or forming a company
  • Coordination of registrations and required documents
  • Accounting, payroll, HR administration and ongoing office support
  • Practical support for people moving to Poland

We identify the relevant formalities and specialist input according to your individual circumstances.

Polish companies in Germany

Documents for atax liability assessment

We compile the records requested by the Finanzamt, prepare construction-site schedules and support the ongoing administration of your activities in Germany.

Ask about tax obligation support How we support the assessment

Required documents

Construction-site schedules

Project & location
Construction site, address and client
Actual work periods
Start and end dates, including interruptions
Supporting records
Contracts, invoices and work records as requested

The information needed depends on your circumstances and the specific request.

  1. Understand the request

    We review the letter, identify the requested documents and keep track of the stated deadlines.

  2. Prepare the documents

    We organise supporting records and help compile a clear overview of construction sites and work periods.

  3. Ongoing support

    Your company receives ongoing support with follow-up questions, additional documents and obligations abroad.

Optima Prime organises documents and coordinates the work. Individual tax assessment, tax advice and representation are provided by appropriately authorised specialist partners.

ACCOUNTING IN POLAND

Accounting for businesses in Poland.

We also support businesses operating solely in Poland. The accounting scope is agreed according to the business structure and services required.

Discuss your accounting needs
01

Revenue-based lump-sum tax

Bookkeeping support for ryczałt od przychodów ewidencjonowanych and the associated revenue records.

02

KPiR bookkeeping

Maintenance of the Polish revenue and expense ledger and day-to-day financial documentation.

03

Accounting books and annual financial statements

Maintenance of accounting books and preparation of annual financial statements under Polish law, within the agreed scope of services.

04

ZUS, HR & payroll

Social insurance registrations and settlements, plus HR and payroll administration within the agreed scope.

Registrations and office administration.

Registrations & authorities

Document preparation, registrations and the organisation of official correspondence.

Address & administration

Office support, correspondence handling and virtual office arrangements within an agreed scope.

The right specialists

Individual tax advice and legal or tax representation are provided by appropriately authorised specialist partners. Optima Prime coordinates the documents and the collaboration.

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GETTING STARTED

Service scope and business setup

  1. 01

    Understand your business plans

    We establish the country and place of work, activities, intended start date and any plans to employ or post workers.

  2. 02

    List the tasks and documents

    We agree the records needed, deadlines and responsibilities. Matters requiring individual tax or legal assessment are coordinated with authorised partners.

  3. 03

    Company setup and ongoing administration

    We help prepare formalities, organise correspondence and provide the agreed administrative support once activities begin.

DOCUMENTS AND SOFTWARE

Digital tools for document handling.

We use Optibill, Optiscan, Optima Slicy and Optimo to prepare records, organise files and process information. Their use depends on the agreed services.

View digital tools

What should you prepare for a cross-border business enquiry?

For your first enquiry, provide information about planned or existing activities. We use it to identify documents and agree the support needed.

Discuss starting your business
  • The country and town where you plan to operate, and the services or sales involved.
  • Whether the business already exists or is being started, and its legal structure.
  • Your planned start date, staff arrangements and places of work.
  • If you have an official letter: the authority, the subject of the request and its deadline.

Full letters, contracts and personal information should be transferred through the method we agree together. Formalities depend on the actual activity and circumstances of the business.

Accounting in KołobrzegDocuments for tax-liability assessment in Germany
FAQ

Frequently asked questions

Can you help me start a business in Germany?

Yes. We help prepare documents and coordinate formalities for starting a sole proprietorship or forming a company. In Germany, we work with Bürooptima GmbH in Berlin. The scope and specialist involvement are agreed individually.

Do you support international businesses entering Poland?

Yes. Our team in Kołobrzeg helps prepare the start of activities, organise registrations and documents, and agree bookkeeping, HR, payroll and ongoing administration in Poland.

Can support continue after company formation?

Yes. Initial preparation can be combined with ongoing document, correspondence and administrative support. We agree the tasks, responsibilities and terms before working together.

I have received a letter from the Finanzamt. Where do I start?

Tell us the subject of the request and its deadline. We help assemble information, documents and construction-site summaries. Individual assessment of tax liability, advice and representation are provided by appropriately authorised partners.

Contact Optima Prime

Tell us the service you need, the country where you operate and the subject of your enquiry. Contact us by phone, WhatsApp or the form.

Call us +48 668 628 850
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